Or select an Article from this list:
Article I: Membership
Article II Meetings
Article III Officers
Article IV Directors
Article V. Board of Directors
Article VI Committees, Delegates, and Representatives
Article VII Official Publications
Article VIII Fiscal Year
Article IX Standing Rules
Article X Amendments
Article XI Suspension of Rules
Section 1. Classes of Membership
Membership in the Council shall be of six classes, namely:
A. Member-Bodies
B. Individual Members
C. Sustaining Members
D. Honorary Members
E. Student Members
F. Retired Members
Section 2. Eligibility
(a) Member-Bodies. Any non-profit society, association,
or organization of national scope, interested in color and desirous of
participating in the activities of the Council for the furtherance of its
aims and purposes as set forth in Article II of the Constitution, shall
be eligible for membership as a Member-Body.
(b) Individual Members. Any person interested in color
and desirous of participating in the activities of the Council for the
furtherance of its aims and purposes as set forth in Article II of the
Constitution shall be eligible for individual membership.
Any society, organization, or corporation not eligible for membership as
a Member-Body as set forth in subsection (a), but interested in color and
desirous of participating in the activities of the Council as set forth
in Article II of the Constitution, shall be eligible for individual membership
by the designation of a named person who shall be an individual member.
(c) Sustaining Members. Any person, society, association,
or organization, interested in color and desirous of participating in the activities
of the Council for the furtherance of its aims and purposes as set forth in
Article II of the Constitution, shall be eligible for membership as a sustaining
member.
(d) Honorary Members. Any person who, as a Council member,
has rendered signal service to the Council or to those fields served by the
individual Member-Bodies of the Council, in such manner as to aid in accomplishing
the objectives of the Council, is eligible for Honorary membership.
(e) Student Members. Any person who is a junior, senior, or
graduate student registered in a college or university of recognized standing
and is interested in color and desirous of participating in the activities
of the Council for the furtherance of its aims and purposes as set forth in
Article II of the Constitution shall be eligible for student membership. This
eligibility shall cease when the student matriculates from or leaves the college
or university, at which time the student member may be encouraged to apply
for individual membership in the Council.
(f) Retired Members. Any individual member of the Council
who retires from active employment related to color may, upon application to
the Secretary, request change in membership status to that of retired member.
Section 3. Application for Membership
All applications for membership in the Council shall be made on forms
supplied for the purpose and shall give the information required regarding
the applicant's qualifications for membership in the class for which application
is made.
Section 4. Election to Membership
(a) Member-Bodies. Applications for admission as a Member-Body
shall be acted upon by the Board of Directors. A three-fourths (3/4) affirmative
vote of the total membership of the Board shall be required for election
of a Member-Body. Such elections may take place by mail between meetings
of the Board or at regular or special meetings of the Board.
(b) Individual, Student, Sustaining, and Retired Members. Application
for admission to individual, student, or sustaining membership, and for
change of membership status to retired member, shall be acted upon by
the Board of Directors. A vote shall be taken either by mail between
meetings of the Board, or at regular or special meetings of the Board.
A majority affirmative vote of a quorum of the Board shall be required
for election to individual, student, sustaining, or retired membership.
(c) Honorary Members. Nominations for Honorary membership
may be made by any member of the Council using forms provided for the
purpose. Copies of such nominations shall be distributed to the Board
of Directors. After a minimum of sixty (60) days, the application for
Honorary membership shall be acted upon by the Board. A vote may be taken
either by mail between meetings of the Board or at regular or special
meetings of the Board. A three-fourths (3/4) affirmative vote of the
total membership of the Board shall be required for election to Honorary
membership.
Section 5. Duties
(a) Member-Bodies. Subject to the laws of the State of
New York, the ultimate general authority and responsibility for the policies
and affairs of the Council shall be vested in the Member-Bodies acting
through their voting delegates and the Board of Directors.
Each Member-Body shall appoint at least three (3) but not more than ten
(10) delegates who shall represent that Member-Body in the Council. Three
of these delegates shall be designated by the Member-Body as voting delegates.
In no case, however, shall the same person be designated, at a given time,
a voting delegate of more than one Member-Body.
When a voting delegate of a Member-Body is elected or appointed to a position
in the Council that includes voting privileges, as described in Section
6 (a), the Delegation Chair shall appoint another voting delegate from
among the remaining delegates of the Member-Body. It shall be the responsibility
of the President of the Council to notify the Delegation Chair of such
election, and the duty of the Chair to notify the President of such an
appointment, each within thirty (30) days.
It is expected that the three voting delegates representing the Member-Body
shall cast their votes with the interests of the Member-Body in mind.
One (1) of the voting delegates of a Member-Body shall be designated by
the Member-Body as the Chair of the Delegation. It shall be the duty of
the Chair to report to the Member-Body all proceedings of the Council that
in the Chair's opinion are of interest to the Member-Body, including reports
of the Council that should appear in the publications of the Member-Body.
While it is expected that each Member-Body delegate will assist the Chair
in these matters, it is the Chair's particular duty to see that the Delegation
as a whole, functions efficiently in encouraging the closest possible relations
between the Council and the Member-Body it represents. To do this at least
one (1) meeting a year should be held by each Delegation, preferably at
a meeting of its Member-Body. Reports of such meetings, as well as an annual
report describing the activities and publications of the Member-Body of
interest to the Council, shall be provided to the Council, which will publish
them with the minutes of the Council's annual meeting.
A specific duty of the delegates is to bring to the attention of the Council
any problems in the field of color that are of particular interest to their
Member-Body.
Section 6. Rights and Privileges
(a) Voting Rights. The right to vote
for officers and directors shall be granted to all individual members of
the Council. The right to vote on all matters brought before the voting
delegates of the Council for vote shall be granted to the following groups.
These voting rights shall be ex officio, and shall expire when the person
involved ceases to occupy the designated position. In no case, however,
shall any person have the right to cast more than one vote upon any question.
1. Voting delegates representing Member-Bodies. It is expected that
these delegates shall cast their votes with the interests of their respective
Member-Bodies in mind.
2. Officers and Directors of the Council. It is expected that these persons
shall cast their votes with the interests of the Council as a whole in
mind.
3. Chairs of Standing Committees, Coordinators of the Problems Committee,
Chairs of the Project Committees of the Problems Committee, and Chairs
of Interest Groups. It is expected that these persons shall cast their
votes with the interests of their chair and of the Council as a whole in
mind.
(b) General Rights and Privileges. All delegates, individual
members, retired members, and Honorary Members of the Council shall be
entitled to serve as officers or directors, to receive all publications
of the Council, and to attend all meetings of the Council and have the
privilege of the floor. Student members and sustaining members or their
representatives shall have all the above general rights and privileges,
except that they shall not be eligible for election as officers or directors.
Section 7. Termination of Membership
(a) Voluntary Termination. Any member of any class may
terminate membership by giving notice in writing to the Secretary, provided
that the member's dues, if any are levied, including those of the current
fiscal year, have been paid. Failure to pay dues for one (1) year without
valid cause or failure to provide a valid postal address for the Secretary's
records shall be considered a voluntary action terminating any class of
membership.
(b) Expulsion. Should it be thought desirable to expel
any member of any class, the matter shall be brought to the attention of
the Board of Directors. If the Board decides that it should be considered,
the Board shall appoint an ad-hoc committee to investigate, such investigation
to include but not be limited to (1) a review of the charges, (2) discussion
with the member involved, and (3) offer of a formal hearing before the
ad-hoc committee to which both the member and those bringing the matter
before the Board would be invited and at which documentary evidence would
be presented and there would be opportunity for questioning on both sides.
If the matter is not resolved by the ad-hoc committee, for example by
withdrawal of the charges or resignation, the Board, on receipt of the
report of the ad-hoc committee, may consider expulsion of the member. A
vote in favor of expulsion of three-fourths (3/4) of the total membership
of the Board, affirmed by a vote of three-fourths (3/4) of the voting delegates,
shall be required for the expulsion of a member.
Section 8. Dues
The membership dues shall be determined by the Board of Directors on the
advice of the Finance Committee. As a general rule, the dues of sustaining
members shall be greater than those of Member-Bodies, those of Member-Bodies
shall be greater than those of individual members, and those of individual
members shall be greater than those of student and retired members. Honorary
members shall pay no dues.
All dues shall be paid annually, and in advance. The Council shall not
have the power to levy any general assessment on its members or to enforce
a payment of any amount beyond the annual membership dues.
Section 1. Annual Meeting
During each year, at a time and place to be fixed by the Board of Directors,
there shall be held the annual meeting of the Council, for the transaction
of such business as may properly come before the Council.
The Secretary shall give notice of the annual meeting of the Council,
specifying time and place, by mail not less than thirty (30) days and not
more than ninety (90) days before the meeting. A copy of the notice shall
be mailed to all members of and representatives to the Council.
Section 2. Special Meetings
Special meetings of the Council may be called at any time by the Board
of Directors or the President. They shall be called by the President or
the Secretary after receipt of a request in writing by five (5) members
of the Board or by three (3) Member-Bodies. Such requests shall state the
purpose or purposes of the proposed meeting.
The Secretary shall give notice by mail of each special meeting of the
Council to all voting delegates not less than ten (10) days and not more
than sixty (60) days before the meeting. The notice shall state the purpose
or purposes of the meeting.
Section 3. Quorum
At any meeting of the Council, a quorum shall consist of at least one-third
(1/3) of the total number of voting delegates or their proxies and, except
as otherwise provided for by these By-Laws, the majority of such quorum
shall decide any question that may come before the meeting.
Section 4. Voting
Upon any question with respect to which a vote shall be required or deemed
advisable, except for the election of officers, the Board of Directors
may ascertain the view of the Council by polling each individual entitled
to vote pursuant to Article I, Section 6 (a), either directly or by means
of proxies given to one or more persons designated by the Board, which
person or persons shall vote as provided in said proxies at the next meeting
of the Council.
Each individual entitled to vote shall be entitled to only one (1) vote
unless the voter holds proxies from other persons eligible to vote.
Section 5. Parliamentary Rules
The latest edition of Roberts Rules of Order shall be the governing
parliamentary authority of the Council in all cases not definitely provided
for by its Constitution, By-Laws, or Standing Rules.
Section 1. Officers Enumerated
The officers of the Council shall be a President, a President-Elect, a
Secretary, and a Treasurer.
Section 2. Eligibility, Time of Election, and Assumption of Office
The four officers shall be elected from among the eligible members of
the Council as specified in Article I, Section 6 (b).
Election of officers shall be by mail ballot as provided in Section 3.
Such election shall take place in January of each year in which election
of officers is required. The officers shall assume their duties at the
end of the annual meeting following their election.
Section 3. Mode of Election
The officers shall be elected by election by the membership at large,
each member getting one vote. It shall be the duty of the Nominating
Committee to obtain the consent of each nominee to stand for election and
to submit its report to the Board of Directors prior to the fall meeting
of the Board.
The report of the Nominating Committee shall be mailed to all voting delegates
at least thirty (30) days before the date on which ballots are forwarded
to the voting delegates. Additional nominations may be made at the request
of five (5) voting delegates, provided they are forwarded to the Secretary
within twenty (20) days after the report of the Nominating Committee is
sent out. The Secretary shall give notice by mail of all additional nominations
to all voting delegates at least ten (10) days before the ballot is sent
to the membership at large.
Section 4. Terms of Office
The four officers shall be elected for a term of two (2) years or until
their successors are elected.
The President-Elect shall succeed to the office of President at the expiration
of the term of the President.
No officer except the Secretary and the Treasurer shall be eligible for
re-election except when such eligibility is established by a three-fourths
(3/4) vote of a quorum of the Board of Directors.
The term "re-election" as used in this instrument shall be construed
to mean only the election of individuals to succeed themselves.
Section 5. Duties
The duties of the President, President-Elect, Secretary, and Treasurer
shall be the usual ones performed by such officers, and are described in
the Standing Rules of the Council. In addition, the officers shall be members
of the Board of Directors with all of the rights and privileges of such
membership.
The Secretary shall keep minutes of the business transacted by the Board
of Directors, shall send copies of the minutes to each member of the Board,
and shall file the original of the minutes, after approval by the President,
in the permanent record book provided for that purpose. The Secretary shall
keep all records of the Council other than the financial records, which
shall be kept by the Treasurer.
The Treasurer shall be charged with the responsibility for the general
funds of the Council and for such special funds as may from time to time
be placed in his or her custody or control by order of the Board of Directors.
The Treasurer shall pay the bills of the Council that have been approved
by the Board, either through the adoption of an annual budget or by special
action. The Treasurer shall be the chair of the Finance Committee.
Section 6. Vacancies
In the event of a vacancy in the office of President, the President-Elect
shall succeed to that office. A vacancy in the office of the President-Elect
shall be filled by special election of the voting delegates. In the event
of a vacancy occurring in the other offices, the remaining members of the
Board of Directors by an affirmative vote of a majority thereof shall fill
such vacancy for the period of the unexpired term.
Section 1. Composition and Eligibility
There shall be nine (9) directors, who shall be elected from among the
eligible members of the Council as specified in Article I,
Section 6 (b).
Section 2. Terms of Office
The directors shall be elected for terms of three (3) years or until their
successors are elected. The terms of three (3) directors shall expire each
year. None of the directors shall be eligible for re-election except
when such eligibility is established by an affirmative vote of three-fourths
(3/4) of a quorum of the members of the Board of Directors.
Section 3. Time of Election and Assumption of Duties
The election of three (3) of the directors shall take place annually.
The newly-elected directors shall assume their duties at the end of the
annual meeting following their election.
Section 4. Mode of Election
The election of directors shall be carried out in the same manner as the
election of officers, as set forth in Article III, Section 3.
Section 5. Duties
The directors shall be part of the Board of Directors and shall fulfill
the duties of Board membership as set forth in Article V, Section 2.
Section 6. Vacancies
In the event of a vacancy occurring among the directors, the remaining
members of the Board of Directors by an affirmative vote of the majority
thereof may fill such a vacancy for the period of the unexpired term.
A director may be removed from office for just causes by a three-fourths
(3/4) vote of the remaining members of the Board of Directors. Absence
of a director from three meetings of the Board without prior written notice
to the President or the Secretary may be considered just cause for removal
of the director from office.
Section 1. Composition
The Board of Directors shall consist of the four (4) officers, the immediate
Past President, and the nine (9) directors.
Section 2. Duties
The duties of the Board of Directors shall be those pertaining to the
executive, financial, or general administrative business of the Council.
The Board shall conduct the business of the Council during the interim
between the annual meetings, shall develop earnestly and carefully the
aims and purposes of the Council, shall supervise the expenditures of all
monies, and shall fix the time and place of the annual meeting of the Council.
The Executive Committee, defined in Article VI, Section 1 (a), shall be
responsible for the conduct of the business of the Board of Directors between
Board meetings. The vote of the Executive Committee upon any proposition,
except as otherwise provided by these By-Laws, may be conducted by mail
or telephone or at a meeting of the Committee, but any action shall be
confirmed at the next meeting of the Board.
Section 3. Meetings
At least one meeting of the Board of Directors shall be held each year.
Other meetings may be held at such other times and at such places as the
President may direct or five (5) members of the Board shall propose in
writing. The Board may adopt rules and regulations governing its procedures,
the times and places of its meetings and the notices to be given concerning
them, and other matters with respect to the conduct of its business.
Section 4. Quorum
At any meeting of the Board of Directors a majority of the Board members
shall constitute a quorum and, except as otherwise provided by these By-Laws,
a majority of such a quorum shall decide any question that may come before
the meeting.
Section 5. Proxy
A member of the Board may delegate in writing, to the President, another
member of the Board of Directors to serve as proxy, but no member may hold
or exercise proxies for more than one member.
Section 1. Standing Committees
(a) Executive Committee. The Executive Committee shall
consist of the President, President-Elect, Secretary, Treasurer, and immediate
Past President. It shall meet when necessary and have all the powers of
the Board of Directors, except that the Executive Committee cannot modify
any action taken by the Board. All actions of the Executive Committee shall
be submitted at the next meeting of the Board for its approval.
(b) Nominating Committee. The President shall appoint
a Nominating Committee of five (5) members, namely the President-Elect,
the immediate Past President, any other Past President, and two additional
members who are voting delegates of Member-Bodies different from those
of any of the aforementioned persons. The immediate Past President shall
be the chair of the Nominating Committee.
(c) Other Standing Committees. The President shall appoint,
with the approval of the Board of Directors, the following additional standing
committees: By-Laws, Finance, Interest Groups, Problems, and Publications,
and may appoint other standing committees that from time to time are deemed
necessary for conducting the business of the Council.
Section 2. Ad-Hoc Committees
Ad-hoc committees may be appointed by the President, with the approval
of the Board of Directors, when required to conduct the business of the
Council. Ad-hoc committees shall be appointed for a limited objective and
shall be discharged by the President when the objective has been achieved.
Section 3. Duties of Committees
The duties of standing and ad-hoc committees shall be those defined in
the Standing Rules of the Council.
Section 4. Representatives and Delegates
The President shall submit to the Board of Directors nominations for representatives
and delegates to other organizations. Such representatives and delegates
shall be elected by the Board for such terms as their respective duties
require.
The Council shall publish the ISCC News and other publications that the
Board of Directors deems necessary or desirable. Each member of all classes
of membership in the Council shall receive an annual subscription to the
ISCC News and shall receive such other publications as the Board may authorize
for distribution to members.
The fiscal year of the Council shall last from January 1 to December 31,
inclusive.
Section 1. Definition
Standing Rules are written statements of operating procedures and details
of the organization of the Council.
Section 2. Adoption and Amendment
The Board of Directors shall adopt or amend Standing Rules, provided that
two-thirds (2/3) of all members of the Board shall vote in favor of adoption
or amendment, at any regular or special meeting of the Board. The text
of the affected Standing Rules shall be published in the ISCC News as soon
as possible after approval by the Board.
These By-Laws may be altered, amended, or repealed either on the recommendation
of the Board of Directors or on recommendations signed by ten (10) voting
delegates of the Council, provided that a two-thirds (2/3) affirmative
vote of the entirety of the voting delegates shall approve such amendment,
and provided that at least ninety (90) days notice of such a proposal shall
have been given by publication in the ISCC News or by other distribution
to the voting delegates before voting shall take place. The voting delegates
may vote in person or by proxy at any regular or special meeting of the
Council. The proxies for voting may be solicited by mail.
The Board of Directors by a two-thirds (2/3) vote of the entire Board
may suspend a By-Law or Standing Rule for a stated purpose and for a specific
time not to exceed six (6) months.
