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Section 1.
If there is a conflict between the By-Laws and the Standing Rules, the
By-Laws shall govern.
Section 2.
Appendices of the Standing Rules contain guidelines for the offices of
Secretary (Appendix A), Treasurer (Appendix B), Membership Secretary (Appendix
M), Office Manager (Appendix N) and for the Nominating Committee (Appendix
C), and other standing committees as indicated in the applicable paragraphs
of Article II, Section 2.
Section 1. General Provisions
(a) The President, with the consent of the Board of Directors, shall appoint
the chairs of all Council committees. Committee members, unless otherwise
stated, shall be recommended by the chair of the respective committee and
appointed by the President. The chairs of Standing Committees are encouraged
to attend Board of Directors meetings and are required to submit reports
for those meetings.
Subcommittees and task groups may be established in committees by the
committee chair. The membership of such subcommittees and task groups shall
be appointed by the chair of the respective subcommittee or task group,
unless otherwise specified in the Standing Rules.
At any meeting of a committee or its subcommittees or task groups, those
members present shall constitute a quorum, and a majority of such quorum
shall decide any question that may come before the meeting.
(b) All committees shall be subject to the direction
and control of the Board of Directors.
(c) No committee shall commit the Council to the expenditure
of funds not previously authorized for that committee by the Board of
Directors or, in the case of sums of less than $100, by the President-Elect.
Both requests and authorizations shall be in writing.
(d) The President and President-Elect, by right of their
offices, are members of all committees (except that the President may
not be a member of the Nominating Committee), and copies of all correspondence
shall be sent to them. Copies of all appropriate correspondence shall
be sent to the Secretary and to the Treasurer.
(e) The Chairperson of each Standing Committee
shall report to the Board of Directors on the activities of that Committee
at each of the regular meetings of the Board, normally three per year
(winter, spring, and fall). The report may be in person at the
meeting, or in written form. Written reports should be submitted
sufficiently in advance of the meeting to allow for circulation to the
Board members for review before the meeting date.
Section 2. Standing Committees.
(a) Finance Committee. The Finance Committee shall
advise the Treasurer on the investment of Council funds. It shall also
establish and maintain suitable procedures for collecting and disbursing
monies. It shall guide the formulation of annual and special meeting budgets
and shall make recommendations for dues. It shall render an annual accounting
through the Treasurer. The Treasurer shall chair this committee.
(b) Membership Committee. The Membership Committee
shall endeavor to contact societies, associations, organizations, and
individuals with a professional interest in color and to see that they
have information about the Council. The Membership Committee shall be
responsible for recommending new Member-Bodies to the Board of Directors
after investigating the qualifications of the prospective Member-Bodies
as set forth in Article I, Section 2 (a), of the By-Laws. Guidelines
for the Membership Committee can be found in Appendix D.
(c) By-Laws Committee. The By-Laws Committee
shall prepare and submit to the Board of Directors all proposals to amend
the Constitution, By-Laws, and Standing Rules in accordance with Article
VII of the Constitution, Article X of the By-Laws, or Article IV of the
Standing Rules, whichever is appropriate.
This committee shall assist any member of the Council to interpret the
Constitution, By-Laws, or Standing Rules whenever requested to do so. This
may be done by the chair unless a report of the opinion of the full committee
is requested.
(d) Problems Committee. The Problems Committee
shall be responsible for activities on color problems that are brought
to the attention of the Council. Such problems are considered by small
groups known as Project Committees, working independently but responsible
to the problems committee. It is intended that project committees shall
address limited objectives so that significant progress can be made in
a reasonable time. At the annual meetings of the Council, project committees
shall either hold open meetings or shall report to the Council membership
on their progress by oral or poster presentations.
If a new problem is appropriate to the activities of the problems committee,
a new project committee may be proposed. Each proposed project committee
shall develop, with the aid of the Chair of the Problems Committee, three
statements to be submitted to the Board of Directors for approval:
(1) a Purpose, stating the reason for the project,
(2) a Scope, describing the project,
(3) and an Objective, identifying a short-term goal.
Upon approval of these statements, the new project committee shall be
established.
Each project committee shall act autonomously within the written Purpose,
Scope, and Objective that have been approved by the Board of Directors.
Members of a project committee or its task groups may come from membership
lists of the Member-Bodies concerned, or from the Council's individual
membership list, or by enlisting any competent persons, and are appointed
as outlined in Article II, Section 1(a).
The Chair of the Problems Committee shall review the progress of the project
committees at least every other year to see that they function within their
scopes to accomplish their approved objectives expeditiously.
Project committees are encouraged to issue written reports at the ends
of important phases of their work, and are required to do so at the end
of their project. These reports shall be submitted to the Board of Directors
through the Chair of the Problems Committee with a recommendation as to
possible publication. Draft reports may be circulated outside the project
committee to solicit comments, but must carry the following or an equivalent
statement: "Working document for ISCC project committee use only.
Not for publication or attribution."
Reports that are to carry the endorsement of the Council shall be submitted
by the Chair of the Problems Committee to the voting delegates for approval.
If, in the opinion of the Board of Directors, the endorsement of a report
by the Council as a whole is not required, then the report in question
may be published carrying the following or an equivalent disclaimer statement: "This
(identified by origin) report has been authorized for publication and distribution
by the Board of Directors of the Inter-Society Color Council, with the
advice of the Problems Committee, but this authorization does not constitute
direct or implied endorsement by the Inter-Society Color Council as a whole."
The Chair of the Problems Committee may select coordinators to assist
and advise the project committees. Guidelines for the Problems Committee
can be found in Appendix E.
(e) Interest Groups Committee. There shall be
several interest groups within the Council, composed of individuals having
similar interests in color. For administrative purposes, the chairs of
the individual interest groups shall form a standing committee known as
the Interest Group Committee. The Chair of the Interest Group Committee
shall be appointed in the usual way.
The main functions of an interest group are to plan and present at the
annual meetings of the Council programs of particular interest to their
fields. An interest group may also recommend to the Problems Committee
subjects for new project committees that may come to its attention.
Individuals who are or become Council members may affiliate with one or
more interest groups, and may change this affiliation at any time. Affiliation
insures that members receive information relevant to their fields and have
the opportunity to meet other Council members with common interests.
The Chair of the Interest Group Committee shall be responsible for scheduling
the interest group sessions at the annual meeting, in cooperation with
the chair of the Arrangements Committee.
The chairs of the individual interest groups shall be appointed by the
President with the consent of the Board of Directors. Guidelines for the
interest groups can be found in Appendix F.
(f) Publications Committee. The Publications Committee
shall give technical advice to the Board of Directors to guide it in the
generation, editing, reproduction, and circulation of information.
The ISCC News shall be the official publication of the Council and shall
be distributed without charge to all members. The Chair of the Publications
Committee shall serve as Editor of the ISCC News and shall be responsible
for its content. The Publications Committee shall have broad authority
to determine both the content and the format of the ISCC News. It is expected,
however, that decisions involving permanent changes in content, policy,
or format of the News shall be referred to the Board of Directors for approval.
The ISCC News shall include information of interest to the membership
of the Council. The News shall contain notices of meetings, minutes of
the annual meetings and reports of the Board of Directors' meetings, news
notes, reviews, letters, etc. This information may be generated either
within or outside the Council. Its selection and publication shall be guided
by the general principle of providing useful information without serving
individual or commercial interests.
Reports and other substantive articles arising from Council activities
that are not suitable for inclusion in the Newsletter for reasons such
as length may be submitted elsewhere for publication. The Council endorses
the international journal Color Research and Application and encourages
the submission of such reports and articles to this journal for consideration
for publication. Reprints of such publications and of others that may be
of interest to Council members may from time to time be made available
to all members as inserts with the News, generally without charge. The
Publications Committee shall maintain a calendar of Member-Body events
of interest to Council members, and publish it in the ISCC News. Guidelines
for the Publications Committee can be found in Appendix G.
(g) Planning Committee. The Planning Committee,
preferably chaired by an officer or a director, shall study, define, and
recommend future goals of the Council so as to further the aims and purposes
of the Council as stated in Article II of the Constitution.
(h) Publicity Committee. The Publicity Committee
shall prepare and disseminate information about the Council's activities
to members, Member-Bodies, and outside persons and organizations, in the
form of news releases and similar documents, with the objective of publicizing
and supporting such Council activities on a national and international
basis. To aid in the dissemination the Committee should maintain mailing
lists of individuals, organizations, and journals and other publications
as required.
The types of Council activities to be considered for publicity shall include
but not be limited to annual and special meetings, symposia, educational
programs, elections of officers and directors, awards made by the Council,
awards made to Council members by other groups, and other newsworthy activities.
The Publicity Committee shall monitor the inventory and timeliness of
all Council publications, shall inform the President when new supplies
or revisions are required, and shall implement any required action upon
Board approval. Stocks of publications shall be maintained in and be available
through the Secretary's office, gratis or for a modest fee. Guidelines
for the Publicity Committee can be found in Appendix H.
(i) Arrangements Committee. The Arrangements Committee
shall be responsible for the physical arrangements for annual and special
meetings of the Council. This Committee must thus work closely with the
General Chair and Program Chair of the meeting as well as with the Board
of Directors to insure that meeting arrangements proceed smoothly and efficiently.
Specific aspects of this committee's duties include: selection of sites
and dates, internal arrangements with the selected hotel, registration
forms, pre-registration, registration on site, meeting support such as
audio visual equipment and room arrangements, and financial arrangements
including proposal of the meeting budget. The Chair of the Arrangements
Committee shall be authorized to sign contractual arrangements with the
hotel and other agencies as required on behalf of the Council. This committee
will also arrange for Board of Directors meetings. Guidelines for the Arrangements
Committee can be found in Appendix I.
(j) Member-Body Liaison Committee. The Member-Body
Liaison Committee, composed of the Delegation Chairs from the Member-Bodies,
shall be responsible for establishing and maintaining, through the Member-Body
Delegations, good relationships between the Council and its Member-Bodies.
It shall keep the Member-Bodies informed of Council activities, solicit
Member-Body participation in those activities, attempt to stimulate the
interest of the Member-Bodies in matters related to the aims and purposes
of the Council, suggest matters of common interest among Member-Bodies
that might otherwise be overlooked, and carry out such related activities
as it may deem appropriate.
The Chair of the Member-Body Liaison Committee shall contact each Member-Body,
through its delegation, at least once a year to obtain current information
about the Member-Body address, telephone number, chief officer, publication
title and editor; names of the members of the delegation and their addresses
and telephone numbers; and the interests in color of the Member-Body. This
information shall be forwarded to the President and Secretary, and shall
be used to keep up to date the Member-Body listing in the Council's membership
directory. The chair shall also urge the Member-Bodies to maintain a full
list of delegates.
This Committee shall be responsible for soliciting and collecting annual
reports from the Member-Bodies, as required by the By-Laws, for insuring
that these reports emphasize the color-related activities of the reporting
Member-Bodies, and for forwarding them to the Editor for publication in
the ISCC News. Guidelines for the Member-Body Liaison Committee can be
found in Appendix J.
(k) Awards Committee. The Awards Committee shall
be responsible for storing the various ISCC awards, having them suitably
engraved after recipients are chosen, and delivering them to the President
at the meeting at which they are to be presented.
The Awards Committee shall have three subcommittees, whose chairs shall
be appointed by the President with the approval of the Board of Directors.
These are:
(1) the Macbeth Award Subcommittee,
(2) the Godlove Award Subcommittee, and
(3) the Nickerson Service Award Subcommittee.
Each of these subcommittees should have four members in addition to the
Chair. The Chair of each subcommittee should preferably have served previously
as a member of that subcommittee for at least two years. At least one member
of each subcommittee should have previously received the award. At least
two members of the subcommittee should be replaced every two years. Guidelines
for the Awards Committee and Subcommittees can be found in Appendix K.
(l) Contributed Papers Committee. The Contributed
Papers Committee shall solicit, review, and select contributed papers for
presentation at special contributed papers sessions at the annual meetings
of the Council. Such papers may be presented orally or in poster form.
The intent of contributed papers sessions is to allow presentation to the
Council of the results of current or ongoing studies on color that are
not, because of subject matter, appropriate for presentation as parts of
the main meeting program or the interest group programs.
Contributed papers should be reviewed by the committee for content. Those
submissions that pertain directly to an Interest Group's subject matter
should be forwarded to the appropriate Interest Group chair for consideration
for inclusion in the Interest Group session.
Guidelines for the Contributed Papers Committee can be found in Appendix
L.
(m) Membership Secretary. This shall be a standing
committee of one, charged with keeping the membership records of the Council.
The Membership Secretary shall respond to individuals and organizations
applying for membership and shall compile a list of these for periodic
presentation to the Board of Directors for its approval. The duties of
the Membership Secretary shall include providing the Secretary and the
Treasurer with timely membership information, and keeping the membership
list current by adding new members and adjusting the list based on information
supplied by the Treasurer and the Membership and Member-Body Liaison chairs.
Guidelines for the Membership Secretary's duties can be found in Appendix
M.
(n) Meetings Committees. There shall be at least
two Meetings Committees, designated respectively the Annual Meeting Committee
and the Williamsburg Meeting Committee. Other Meetings Committees may be
established as needed for other types or series of Council meetings, either
permanently or on an ad hoc basis.
The Chairs of the Meetings Committees shall be the respective General
Chairs of the next scheduled meeting of the type involved. These Chairs
shall have full responsibility for their respective meetings. General Chairs
of future meetings of the same type shall be members of these committees.
At the close of each Annual Meeting or Williamsburg Conference, the position
of Chair of the respective Meetings Committee shall pass to the General
Chair of the next meeting of that type. Past Chairs should remain as members
of the Meetings Committee they had chaired. These provisions are made to
insure maximum continuity in the operations of the Meetings Committees,
deemed to be essential to the successful organization and presentation
of major Council meetings.
The duties of the Meetings Committees shall include but not be limited
to selecting the theme or topic of the meeting or its component symposia,
arranging for speakers and working closely with them, and establishing
the format of the meeting, including social events. It is essential that
the Meetings Committees maintain throughout their operation close liaison
with the Board of Directors, the Office of the Treasurer, the Arrangements
Committee, and the Publicity Committee. The chairs of the latter two committees
shall be ex officio members of each of the Meetings Committees. Guidelines
for the Annual Meetings and Williamsburg Conferences can be found in publications
ISCC Technical Report 81-2: Program Chair’s ISCC Guide and
ISCC Technical Report 87-1: Guidelines for Organizing an ISCC Williamsburg
Conference, respectively.
(o) Education Committee. The Education Committee
shall preferably be chaired by a member of the Board of Directors. Its
membership shall include, but not be limited to, the vice-chair of each
ISCC Interest Group. The responsibilities of the Education Committee
are to address the color education needs of the ISCC membership and to
educate the general public, through the efforts of the ISCC membership,
to help demystify various aspects of color. The following are specific
duties of the Education Committee:
(1) Organize some event with emphasis on education for presentation at
each annual meeting of the Council.
(2) Be responsible for the organization of, and oversee the operation
of, ISCC Student Chapters formalizing the relationships between the Council
and colleges and universities with color and color-related programs.
Guidelines for the Education Committee can be found in Appendix O.
(p) Additional Standing Committees. The President
may appoint, with the approval of the Board of Directors, such additional
standing committees as may further the aims and purposes of the Council.
Such committees shall have the duties and responsibilities assigned to
them. Each such committee shall have a written scope approved by the Board
of Directors.
Section 3. Ad-hoc Committees.
Ad-hoc committees may be appointed by the President with the approval
of the Board of Directors. The President shall designate the Chair of each
ad-hoc committee. Each ad-hoc committee shall be disbanded by the President
as soon as the purpose for which it was appointed is accomplished.
Section 4. Representatives and Delegates.
The President shall appoint, with the approval of the Board of Directors,
representatives and delegates representing the Council in other organizations.
Such representatives and delegates shall serve for such terms as their
respective duties may require. Among such representatives and delegates
shall be the following:
(a) Representative to the International Colour Association
(AIC). Every other President shall serve as the Council representative
to the AIC, with a term coinciding with the four-year terms of AIC officers.
(b) Associate Editor of Color Research & Application. The
President, in consultation with the Editor-in-Chief of the journal Color
Research and Application, shall appoint a representative to be an Associate
Editor of the journal, representing the interests of the Council as an
Endorsing Society of the journal. The duties of this representative shall
include:
(1) keeping the journal informed of Council activities
by arranging for the publication of meeting reports and of news releases
prepared by the Publicity Committee;
(2) keeping the Council informed of journal policies,
and of journal contents by arranging for publication of the journal's "In
This Issue" pages in the ISCC News; and
(3) encouraging Council members to support the journal
by subscription at the special rates accorded to members of Endorsing Societies
and by submitting manuscripts for consideration for publication.
Section 1. Member-Bodies.
The dues for Member-Bodies shall be two hundred (200) dollars per year.
Section 2. Individual Members.
The dues for individual members shall be seventy-five (75) dollars per
year for electronic version of the newsletter. The dues for individual
members shall be ninety (90) dollars per year for hardcopy version of the
newsletter. If an Individual Member is elected during the fiscal
year, his dues shall be prorated by the Treasurer.
Section 3. Sustaining Members.
The dues for sustaining members shall be seven hundred fifty (750) dollars
per year.
Section 4. Student Members and Retired Members.
The dues for student members and retired members shall be ten (10) dollars
per year for electronic version of the newsletter. The dues for individual
members shall be fifteen(15) dollars per year for hardcopy version of the
newsletter.
Section 5. Library Subscriptions.
The price of a library subscription to the ISCC News shall be seventy-five
(75) dollars per year.
Section 6. Overseas Members.
Members of the Council residing in countries other than the United States,
Canada, or Mexico shall be assessed an extra mailing charge for the ISCC
News based on current postal rates to their countries.
These Standing Rules may be altered, amended, or repealed by action of
the Board of Directors by vote of a quorum of the entire Board, at any
regular or special meeting of the Board, or by mail ballot between such
meetings.
